COVID – 19 Risk Assessment
Chedworth Village Hall Assessment by: Sarah Smith Date: 18th May 2020
Updated Date: 07th January, 2021 Approved by:  Chedworth Pre-School committee Date: 24th May, 2020


Focus  Area of consideration   Recommendation 
Children Attendance 
  • Parents to drop and collect the children from the front door. Parents are to demonstrate social distancing at all times. 
  • Only children who are symptom free or have completed the required isolation period attend the setting.
  • On arrival at the Pre-school, it is reasonable to ask if parents, children or any member of the household have any of the symptoms of COVID-19 (high temperature or a persistent cough). If the answer is yes, they should not be allowed to leave their child at the setting.
  • Remove coats and outdoor shoes when entering the building and place in the Welcome Room.
  • Wash hands thoroughly on arrival at the setting, when changing rooms and before eating.
  • Encourage children to avoid touching their face, eyes, nose and mouth.
  • All children coming to the setting should avoid all non-essential public transport travel, and outside of setting hours, follow national guidelines for social interaction.
Physical distancing/ grouping 
  • Each session will have no more than 15 children per session.
  • Social distancing between staff is implemented where physically possible.
Play and Learning
  • Implement social distancing where possible:
  1. Small groups
  2. Ask parents to leave the site promptly after dropping off children.
  3. Ask for only 1 parent to drop off and collect.
  • Minimise the resources available to those that can be cleaned effectively.
  • Supervise children washing hands regularly, throughout the day, as well as before eating, after coughing or sneezing.
Wellbeing and education
  • Children should be supported in age appropriate ways to understand the steps they can take to keep themselves safe including regular hand washing and sneezing into a tissue.
  • Children should be supports to understand the changes and challenges they may b encountering as a result of COVID-19 and staff need to ensure they are aware of children’s attachments and their need for emotional support at this time.
If a child starts displaying symptoms.
  • If a child begins displaying a continuous cough or a high temperature, they should be sent home to isolate per the guidelines.
  • Parents must be able to collect the child within 30 minutes.
  • A child awaiting collection should be moved away from the group.  If it is not possible to isolate them in a separate room then move them to an area which is at least 2 metres away from other people. A window should be opened for ventilation.

If they need to go to the bathroom while waiting to be collected, the bathroom must be cleaned and disinfected using standard cleaning products before being used by anyone else.

If a member of staff has helped someone who displayed symptoms they do not need to go home unless they develop symptoms themselves. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell. 

If clinical advice is needed, the setting staff, parent or guardian should go online to NHS 111 (or call 111 if they don’t have internet access)

Belongings from home
  • The children must be discouraged to bring toys in from home.
  • Water bottles may be left in the setting and will be washed and sterilised at the end of the session. 
  • Comforters must be left in the child’s bag and only brought in if absolutly necessary. 
Workforce Attendance
  • Staff should only attend the Pre-school if they are symptom free, have completed the required isolation period or achieved a negative test result.
  • Consideration will be given to limiting the number of staff in the Pre-school at any one time to only those required to care for the expected occupancy levels on any given day.
Physical distancing/grouping
  • Social distancing must be maintained throughout the day by all staff.
  • Staff members must avoid physical contact with each other including handshakes, hugs etc.
  • Where possible, meetings and training sessions should be conducted through virtual conferencing.
  • Where possible children should sit side by side with the staff member, rather than be face on for conversation.
  • All staff members must receive appropriate instruction and training In infection control and the standard operation procedure and risk assessments within which they will be operation.
Parents Physical distancing
  • Only parents who are symptom free and or have completed the required isolation periods will be able to drop off or collect their child.
  • Where possible for the same parent to drop off and collect the child, for the initial period.
  • Aim to limit drop off and pick up to 1 parent per family and stagger the timings if more than 6 children in attendance. 
  • Arrange drop off and collection from the front door. Parents are to demonstrate social distancing at all times. A member of staff will be at the Welcome Room to welcome children and take the register.
  • When parents are waiting to drop off or collect their child, physical distancing should be maintained in a safe area (garden)
  • Parents must not congregate before or after dropping off or collecting their child.
  • If more than 6 children in session we will implement a staggered drop off and collection times.
  • Consider allowing parents to enter the Pre-school for the purpose of settling In sessions if not doing so would cause a child distress. All measures should be taken to minimise contact between the parent and other children and staff members.
  • Parents to wear face masks at drop off and collection.
  • Parents will receive clear communication regarding the role they play in safe operating procedure and all measures being taken to ensure the safety of their children and themselves.
  • Parents must be contactable at all times and ensure that the child can be collected within 30 minutes if s/he becomes unwell during session.
Visitors  Visits
  • Attendance to the setting will be restricted to children and staff as far as practically possible and visitors should not be permitted to the pre-school unless essential (e.g. essential building maintenance).

Where essential visits are required these should be made outside of the usual Pre-school ours where possible.

Prospective parents may pre-arrange a visit to ensure that the Pre-School children and staff are outdoors (only to allow parents who are genuine and looking to start very soon after visit) Shoe coverings to be worn inside the building.

Travel Travel associated with setting operations
  • Wherever possible staff and parents should travel to the Pre-school alone, using their own transport.
  • Only toys which are easy to clean will be utilised. They will be fully cleaned between bubbles of children using them. Cleaned and stored away at the end of the session. 
  • No soft toys will be available. 
  • Dressing up clothes will be provided with a limited selection, these will be washed and changed frequently.
  • No toys from home to be permitted into the Pre-School.
  • Play dough will be freshly made, individually given to children and discarded after every use.
  • Water trays will be changed frequently with a maximum of 2 children using the large tuff tray at any one time.
  • Sand will not be provided for play at this time.
Food /Snacks
  • 1 Staff member will serve snack whilst maintaining strict hygiene with hand washing.
PPE Both Workforce and children 
  • Wearing a face covering or face mask in schools or other education settings is not recommended, however we feel it now appropriate to wear face visors at all times. 
  • Face masks are to be worn by parents upon collection and drop off.
  • The majority of staff in education settings will not require PPE beyond what they would normally need for their work, even if they are not always able to maintain a distance of 2 metres from others. PPE is only needed in a very small number of cases including:
  • Children whose care routinely already involves the use of PPE due to their intimate care needs should continue to receive their care in the same way.
  • If a child becomes unwell with symptoms of coronavirus while in their setting and needs direct personal care until they can return home. A fluid-resistant surgical face mask should be worn by the supervising adult if a distance of 2 metres cannot be maintained. If contact with the child or young person is necessary, then disposable gloves, a disposable apron and a fluid-resistant surgical face mask should be worn by the supervising adult. If a risk assessment determines that there is a risk of splashing to the eyes, for example from coughing, spitting, or vomiting, then eye protection should also be worn
  • Full PPE  to be worn when any contact with bodily fluids, such as toileting, nappy changing or when dealing with cuts and grazes.
Cleaning  Undertake regular cleaning 
  • Clean AND disinfect frequently touched surfaces throughout the day.
  • This includes tables, chairs, resources, equipment, doorknobs, light switches, countertops, handles, toilets, taps, and sinks.
  • Wear disposable gloves for cleaning and dispose of immediately after cleaning.
  • Using a disposable cloth, first clean hard surfaces with warm soapy water, then disinfect these surfaces with the cleaning products you normally use.
  • Wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning.
  • Deep clean at the end of every session.
Cleaning of electronics
  • Regularly clean electronics, such as tablets, touch screens, keyboards and remote controls throughout the day.
  • Use alcohol-based wipes or sprays containing at least 70% alcohol and dry surface thoroughly.
Cleaning of clothing, towels and soft furnishings
  • Launder items according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely. Dirty laundry can be washed with other items.  Clean and disinfect hampers according to guidance above for surfaces.
Disposal of potentially contaminated waste
  • Waste from possible cases and cleaning of areas where possible cases have been, should be double bagged and put in a suitable and secure place, marked for storage until:
  1. the individual tests negative; waste can then be put in with the normal waste
  2. the individual tests positive or results not known; then store it for at least 72 hours and put in with the normal waste
Inside building Ventilation
  • Windows must remain open throughout the day to allow fresh air to flow through the room. 
  • Heating will be ensured on colder days
REVIEWED and updated 07/01/2021

                                 Sarah Smith





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